Join with your city: template e-mail

Want to encourage your mayor or city administration to get involved in the Week Against Racism Cities campaign, but don’t know how to approach them? Worry not! We have prepared a draft e-mail that you can send to them. The draft e-mail is below – feel free to adapt it to make it relevant to your city, or to translate it into your own language.


Dear [name],

I am writing to you from [your organisation], which is part of UNITED for Intercultural Action, the European network against racism, fascism and nationalism and in support of migrants and refugees. As you may know, UNITED coordinates an annual campaign around the 21 March, the European Action Week Against Racism. As well as encouraging NGOs and grassroots organisations all over Europe to organise activities as part of our action week, we also ask mayors, community leaders and other public figures to get involved in our Cities campaign. I am therefore writing to ask you to take a stand against racism and discrimination by taking part in our campaign this year!

The slogan for this year’s campaign is “Don’t be divided – Stay UNITED!”, and for this year’s Cities campaign, UNITED asks you to write a short statement about why you think it’s best for cities to be united and not divided, and to send this along with a photograph showing your opposition against racism e.g. by holding a Week Against Racism poster – which can be downloaded here.

Once you have your photo and text, you can e-mail it to UNITED at and it will be displayed on the Action Week Against Racism website alongside the other public figures who have taken a stand against racism. To see what your participation will look like online, you can view previous year’s Cities campaigns here: 2016, 2015. You can also join our Twitter campaign by tweeting your picture with the hashtag #StayUNITED.

There are also other ways that the city can take part in this campaign, such as hanging UNITED posters in the city hall and public libraries, public transport etc. find out more here.

For more information on the campaign, please visit our website at Staff at the UNITED secretariat will be more than happy to answer any questions you have by e-mail at

We hope that you will take a few minutes to join our Europe-wide action and take a firm stand against racism and discrimination in Europe!

All the best,

[Your name]